Few business activities are as dynamic and affect more functional areas of an organization than document composition. Marketing, policy, customer service documents, and boilerplate text are constantly changing, reacting to market forces, changes in law, and internal policy updates. Document content reaches every corner of the organization. It must be available to all employees responsible for updating the documents, on site or remotely.
Editing documents across many on-site legacy systems can lead to a missed update and potentially severe consequences. Today, companies realize the benefits of moving document composition activities to the cloud rather than housing applications on-premise. Cloud-based document composition influences scalability and access to the composition application. Everyone using the same version reduces confusion and keeps team members aligned.
Eclipse Corporation is excited to announce DocOrigin Cloud – a top-tier, cloud-based document generation platform. This new offering empowers businesses of all sizes to create, customize, and distribute documents directly from managed servers powered by Oracle Cloud.
Moving Upward
Shifting document composition activities to the cloud offers several benefits compared to legacy, on-premise solutions. Redeployment to the cloud is virtually transparent to users, making the transition smooth and easy. Most users will never be aware of the change, ensuring a seamless experience for your team.
Scalability
Cloud-based solutions offer virtually unlimited scalability. Companies can re-scale the depth and breadth of a document composition application without extensive hardware or software changes. As a company’s needs grow, whether in terms of storage, processing power, or user base, they can scale up cloud services without significant capital investment in hardware or infrastructure. This feature ensures that document composition activities can continue smoothly as demand increases. The opposite is also true. Companies can scale down a cloud-based document management tool if demand decreases.
This feature is helpful, as it eliminates the practice of overbuying capacity for on-site applications. Organizations typically invest in document systems to handle peak production, resulting in wasted resources under normal loads.
Cloud solutions can quickly scale up or down without hardware investments. In addition, cloud scalability supports unforeseen sudden spikes in usage along with measured, gradual growth.
Accessibility
Arguably, the most convenient attribute of cloud-based document composition tools in today’s dispersed workforce is the ability to access the software anywhere, at any time. On-site, working remotely, or traveling team members can access document management tools with only an internet connection and a password, irrespective of time zone or location. The application is never resident on their laptop or local server, ensuring constant and immediate collaboration and productivity among the entire team.
Reduced Capital Expenditure
By moving to the cloud, an organization avoids the high upfront costs of purchasing and maintaining physical hardware and infrastructure. Instead, it pays for the resources it uses on a subscription or pay-as-you-go basis.
Lowered Maintenance Costs
A document composition cloud solution reduces the need for on-site IT maintenance and intervention. The cloud service provider handles server maintenance, software updates, and troubleshooting. Moving software to the cloud allows IT staff to be redeployed to more strategic initiatives rather than routine software management.
Automatic Updates
Cloud-based software ensures that all users will always work with the latest document composition software version. The software provider updates, patches, and adds new features automatically, eliminating the need for manual upgrades and reducing the risk of compatibility issues. The organization will always enjoy the latest technological advancements without the disruption often associated with software updates. All users will have a consistent experience.
Business Continuity and Disaster Recovery
Cloud services typically include automated backup and recovery options, ensuring that data is protected and can be restored quickly in case of an outage or disaster. Data redundancy reduces the risk of data loss due to local hardware failures. Cloud computing offers a robust infrastructure with multiple data centers, providing redundancy and uninterrupted access to document composition tools.
Compliance and Certifications
Document composition in the cloud makes it easy to adhere to strict regulatory standards and compliance certifications (e.g., GDPR, HIPAA). Regulation-heavy industries, including insurance, banking, and healthcare, will find this approach a welcome relief from constant updating across on-site servers.
DocOrigin Cloud
Leverage the power of cloud computing for flexible document management and processing, integration with legacy systems, and faster-to-market customer communications. DocOrigin Cloud gives organizations the power to update, reformat, and deliver mission-critical documents rapidly, while reducing costs and increasing efficiency.
The Eclipse Professional Services team helps you plan, configure, and implement a Cloud Solution scaled to match your document composition and management requirements, ensuring your project’s success.