Your Customers Can't Read Your DocumentsCourtesy of Braille Works
Your Customers Can't Read Your Documents
Imagine you need to review an important document from your bank, insurance company, or healthcare provider – either printed or online – and you can’t read it. The ink is smudged or the text runs together because of a printing error. Maybe the text is a color that is extremely difficult to read on the chosen background color.
Or, as I’m sure many have experienced, there’s an issue with the website and you can’t access your bank balance, see if your insurance covers something, or pay your medical bill before it hits collections. (Cue the urge to throw things.) What are you supposed to do when the content you need is inaccessible?
The Lost Audience
Millions of people with visual impairments and blindness around the world have to deal with similar, and often frustrating, situations every day. Let’s look at some technical, but important, data for a moment.
In 2017, the World Health Organization (WHO) estimated that 253 million people around the world have a visual impairment. The 2016 National Health Interview Survey (NHIS) estimated that, of those people, 25.5 million people with visual impairments are American adults over the age of 18. Experts project this number will rise to 51 million by 2020. That’s a lot of people who can’t read standard text, see low-contrast colors, or access content on a website.
So, what constitutes a visual impairment? I mean, my parents can’t read a menu without their glasses. Are they included with the 253 million people? No, they’re probably not. In these stats, terms like “visually impaired” refer to people who have difficulty seeing even with the aid of glasses and contacts. The people included in the aforementioned numbers have significant visual impairment which means your parents are only included in those statistics if their glasses don’t help them read a menu.
So how can you reduce frustration and properly reach this audience? Your best solution is to work with a Document Accessibility Partner, like Braille Works. A Document Accessibility Partner will work with you to provide your, or your client’s, unique content in Large Print, Braille, Audio and Accessible PDF. Other services they may provide include color and format suggestions to help make your content easily readable, too.
Having a Document Accessibility Partner opens up access to this previously missed audience. And, advertising your new accessibility efforts shows the public you care about including everyone.
Reach a Wider Audience
There are a few steps you can take to be more inclusive while researching the best Document Accessibility Partner for your company. We’ve included a few best practices that you can implement in your regular print designs to make them more readable.
Color choices are crucial to ease of readability – especially for people with visual impairments, dyslexia, and color blindness. Adequate color contrast between the colors you choose is imperative. The Web Content Accessibility Guidelines (WCAG) recommends a minimum contrast ratio of 4:5:1. When choosing colors, it’s often best to pick from opposite sides of the color wheel. It’s also important to avoid using color as the sole means of communicating information. For example, you shouldn’t label required form fields exclusively with a certain color. There needs to be another identifier such as an asterisk.
Another important aspect to consider is layering. Layering images or graphics behind text makes the content difficult to read. It’s often best not to layer content at all. If you feel you have to add something behind your text to make it “pop,” add a simple shape with a high-contrast color.
Paper with a matte finish is best for readability. Glossy paper creates glare and makes it difficult for people with visual impairments to see. With some creative design you can make a readable, matte-finished marketing piece look better than any glare-inducing, glossy flier. And, people with visual impairments will enjoy it, too.
The font you choose plays a major role in readability. Complex or decorative fonts can be difficult to decipher. Letters may run together and be unrecognizable to someone with a visual impairment. It’s best to stick with simple, easily recognizable fonts that have clear uppercase and lowercase characters. Arial and Verdana are the most commonly used accessible fonts. They may not have that “flare” you want but more people will be able to read your content.
Go Forth and Create
Now that you know there’s a huge, new audience you can include, it’s time to get creative and make exciting, readable, engaging content for them. It’ll be exciting to watch your metrics grow as you learn to tailor your message and your design to include this audience. We can’t wait to see what you create.
This post was written by Jessica Sanders and is re-published here with permission of Braille Works. Please click here to visit the original post, where you can read more about the organization’s efforts to improve document accessibility for people with vision impairments, as well as more resources about 508 Compliance.
Article Compliments of our Partner, Braille Works.
DocOrigin software provides an enterprise-class production PDF/UA solution that allows you to design PDF/UA forms and documents. High volume, interactive, or large-batch production and omni channel delivery.
Our scalable pricing allows all of our customers to enjoy the same enterprise-class reliability and performance we deliver to our clients 3M, AT&T, McKesson Medical, and more. Our scalable pricing also allows companies to use DocOrigin PDF/UA production alone, or as a complete replacement for your legacy forms software.
The best part is, your company does not need to change the data or software system your company is currently using to produce non-PDF/UA documents. DocOrigin can consume the data you are producing today from any line of business software and generate 508-compliant PDF/UA forms and documents.
DocOrigin is reliable and fast. Companies can generate hundreds of thousands PDF/UA documents per hour on a small server. Our multi-threaded software and scalable software will meet the needs of the Fortune 10; our scalable pricing will allow you to purchase only the components your company needs.
Let Eclipse prove DocOrigin is the solution for you. Send us your data and a copy of your current forms and we will demonstrate that we can produce your PDF/UA document in a production environment! Contact us today!
Eclipse Corporation offers a full range of software solutions for all your document design and automation needs – built from the ground up by the team that developed Adobe Central and JetForm. As pioneers in the enterprise document automation industry, the Eclipse team has the knowledge, experience and track-record your company can rely on. Let us show you how easy it can be to modernize your company's customer communications to take advantage of cutting-edge marketing tools – and provide our powerful proprietary Integration Without Modification™ software feature in all our software solutions! Don't change your business software, change your forms software to DocOrigin!!