Where’s the best place to process documents in 2025? What will document management look like in the future?
With today’s computing and communications platform options, companies are faced with making critical decisions about on-premise versus cloud-based document processing solutions. Many organizations must weigh the benefits of migrating from a legacy on-premise document composition platform to a system that runs in the cloud.
On-premise solutions offer a high level of customization, allowing businesses to design workflows to meet their specific needs. They offer the direct oversight some companies prefer for highly sensitive data. However, on-premise requires a significant upfront investment for hardware and infrastructure; maintenance and updates are up to the customer to implement.
Cloud-based environments offer the benefit of anywhere, anytime access—a crucial factor for remote workforces. Scalability is another key cloud-processing feature valued by growing organizations. Cloud solutions usually provide encryption but may raise concerns about third-party access. They operate on a pay-as-you-go subscription model (software as a service), which may be more cost-effective for some businesses that only pay for what they use. The service provider typically handles updates and maintenance.
Switching to the cloud has plenty of advantages, but this decision requires analysis. Companies must consider many factors, including financial, technical, security, and compliance.
Gather information about existing expenses for the on-premise document generation infrastructure, such as servers, maintenance, IT staffing, and energy. Compare these costs to what you expect to pay for the cloud solution, which includes subscription fees and data transfer or storage costs. Don’t forget to consider the migration costs, such as training and template conversion.
Will you need to establish new links between documents and data sources? Are existing on-premise document templates compatible with the cloud platform? Will existing data transmission capabilities support the speeds necessary for cloud-based document composition in your environment? Can your print engines process the output from the cloud solution?
Inspect the data used to create documents and determine how the cloud solution will handle the data. Today, cloud computing offers data security that matches or exceeds the system protections deployed by on-premise configurations, but each company must consider their unique data security requirements. Evaluate the cloud platform’s capabilities for backup and redundancy. How will the platform support your disaster recovery plan?
Confirm the cloud providers will store your data as required to follow jurisdictional regulations. Some data you process may be required to be stored within the borders of a specific country or region. Compare the cloud platform’s compliance with regulations such as HIPAA and GDPR concerning encryption, access control, or audit trails.
Microsoft Windows 10 OS sunset is coming this fall. Released in 2021, Windows 11 is the latest version of Microsoft’s Windows NT (new technology) operating system. (Windows 10 dates back to 2015.) Microsoft released a server version, Windows Server 2025, last year.
Despite the prevalence of cloud network/computing environments, enterprise IT teams continue to analyze risks and benefits regarding the hardware on which on-premise options reside. Concerns prevail, especially in the public sector, about Windows 11 system requirements.
Microsoft encourages organizations to get ahead of the deadline (MS support for Windows 10 ends on October 14, 2025) and upgrade seamlessly—without data loss, security risks, or downtime. Cloud-native backup and migration solutions ensure a smooth, secure transition.
Eclipse Corp.’s DocOrigin Platform is a premier software solution for optimizing and automating businesses’ most complex document-generation needs. The platform is now available in both on-premise and cloud-based configurations. DocOrigin features processing speeds that perform 300 times faster than the competition. The platform integrates seamlessly with existing legacy applications and processes, including AIX, Windows, CentOS, Linux and more. This compatibility allows businesses to modernize document generation without overhauling current systems, saving time and resources.
Customers have installed DocOrigin at more than 2,000 sites worldwide. In the healthcare sector, for example, McKesson delivers critical documents in record time with DocOrigin’s simple, yet reliable and highly automated single point of control for assured, accurate and speedy document delivery. Meanwhile, window and door manufacturer Pella has streamlined its labeling and printing operations by using the Eclipse software.
DocOrigin’s advanced document assembly capabilities allow for the dynamic creation of complex documents by combining multiple data sources and layouts. This feature enables businesses to build tailored documents without manual intervention, reducing time and errors in document creation.
DocOrigin Cloud is the latest innovation from Eclipse. This top-tier cloud-based document generation platform offers unparalleled scalability, real-time collaboration, and streamlined document generation—all while reducing IT overhead. Companies evaluating their on-premise document generation systems can elevate their document processes with the flexibility and efficiency of the cloud. Businesses of all sizes can create, customize, and distribute documents directly from managed servers powered by Oracle Cloud.
The new platform simplifies document management, providing tools to design and issue transactional documents from invoices and purchase orders to contracts and shipping documents. The DocOrigin CloudConnect desktop application allows staffers to generate production documents by seamlessly connecting to the DocOrigin Cloud server and syncing with local printers and folders.
To learn more about this exciting new way of managing corporate documents, download this fact sheet or book a demonstration appointment.
Whether your preference is on-promise or in the cloud, Eclipse offers tailored deployment for every business. DocOrigin speaks to the genuine needs of businesses with its flexible architecture designed to integrate into existing workflows, maximizing the value of every document generation process on every system. Get the same premier functionality in the way that works best for your organization.